Microsoft PowerPoint 2016 Tips and tricks tutorials

0
191
MICROSOFT POWERPOINT 2016

The best 20 Microsoft PowerPoint 2016 quick Tips&Tricks.

  1. Morph Transition. Morph tool is a very use full transition effect between two slides. To enable it to take a slide and duplicate it. Go to another second slide, and select the Morph option and move the items around the screen. Click the Morph one more time and you’ll see the transition between the two.
  2. Ungroup SmartArt. SmartArt is a great tool to insert graphics into your PowerPoint presentation but did you know that you can break all the components of the SmartArt out into separate items? When you insert SmartArt it adds it to your presentation as one item but if you right-click on the block, choose Group, Ungroup, and then do it a second time it breaks out each component as a separate item and you can edit that, move, and adjust it however you want.
  3. Quick Access Toolbar. The Quick Access Toolbars is in the upper left corner of all office products and you can see it defaults to four or five icons for different commands. If you click the down arrow and go to more commands you can choose from this list to add other items to the Access Toolbar. What to do is go into Commands Not in Ribbon and select three that I use frequently. The first one is the Quick Print. So click and add that. The second one is Speak and the third one is the Toggle Case. Hit okay and it now adds those commands. The Quick Print is handy because you can click this button to automatically print directly to your default printer without having to go through the menus. The Speak Selected Text allows you to have the computer read back your text. If you highlight something and click Speak. “TheTop 20”, it plays it for you. And the third one allows you to toggle the case so whatever you’ve highlighted will switch between all uppercase, all lower case, or all caps. You’ll find a number of other commands that you may want to add to your quick access toolbar to make that one-click button away.
  4. Ink Equation. Here’s a super cool trick to create an equation in PowerPoint slide. Just go to insert symbols. Under the Equation, press down arrow key and select Ink Equation. Now write a math equation by hand and click insert.
  5. Alt-Shift Ordering. Let’s say you want to reorder the items in the bulleted list. The shortcut to do that is to highlight what you want to move, hold the Shift-Alt keys down and hit the up arrow or down arrow to move the item around.
  6. Compress Media. You have the ability to add videos inside of a PowerPoint presentation. You just go to Insert, select a video, and choose a file and it inserts it into your PowerPoint. But what happens if that file is too large for emailing or saving or playing back on skype or some other location? You can actually compress the file size. Just go to the file and notice the Compress Media option. It’ll be there if you have media inside your PowerPoint presentation. You can click this to compress it and choose a different type of quality to lower the size. It’s going through the processing of that file and when it’s complete.
  7. Ctrl-Drag to Duplicate. if you want to know the fastest steps to duplicate the information? Just hold the Ctrl key down, click on an object, and then drag it. Simple as that.
  8. Slide Show Tricks. When you’re in the middle of a presentation you can actually use a number of shortcut tricks to help communicate your message. You can see the list of options here by hitting the F1 key. Then ones to note is you can hit the W key to white-out your screen hit it again to bring it back. You can also hit B to blank the screen out so that you have nothing on the display and hit ESC to come back. If you hit Ctrl-P it brings up a pointer and you can use this to mark things on your chart while you’re talking. If you hit E it will erase and start over. Ctrl-I brings up a highlighter so you can highlight items on your chart and again E to erase. You can hit the+ and – to zoom in and zoom out. If you hit – all the way out it actually brings up all of your presentation pages and you can click on the one that you want to go to. Remember all of these are available by hitting F1.
  9. Chart Animations. By default when you create a chart in your PowerPoint presentation it comes up all at once but you can add animation to make it look better and allow you to communicate while you’re bringing up each component of the chart. select the chart, and select the Animations tab then click on the Animation Pane to bring up this menu. then choose an animation for the chart like Fly-In example. Make sure this is highlighted and click Effect Options and come down here and choose By Series or By Category. When you choose By Series it brings up each graph series one step at a time and if you choose By Category it brings up the entire category one group at a time so when you present your slide it gives you the opportunity to hit the arrow key, bring up the title in the categories and series information so you can explain what that is about, then bring up category 1, category 2, 3, &4. This makes for a better presentation.

  10. Filler Text. Some times it’s easy to have filler text in your PowerPoint presentation. To add some random filler text just click the insert button, pick a text box, locate where you want the text to be positioned, and type directly into the box: =lorem and hit enter. That will fill in Latin text. Then you can resize as necessary and move it around to the positioning that you need. the other one Latin text, you can do random text. Just type in =rand with parentheses and hit enter. Both of these commands allow options in the parentheses. The number of paragraphs and the number of sentences within each paragraph, so you can adjust it accordingly.
  11. ShapeEdit Points. Shape Edit Points is one of the powerful tools that allow you to make any kind of combination of shape you can think. Do Start by inserting a shape onto your canvas and then click the Edit Shape then Edit Points option. This gives you the ability to take corners of the drawing and shift them around. You can also create new points inside of the drawing and you can right-click and do a Curve Segment which adds a curve to that edge. So it gives you the ability to move and manipulate a shape in a variety of different ways. Now combine this with the morph option we talked about earlier and you can make some very creative animations.
  12. Recover Files. If you’ve been kicked out of PowerPoint or you forgot to save a file, not to worry, there is one possible chance that you can recover it. Go to File, Open, and at the bottom of the list, you’ll see this Recover Unsaved Presentations. Click that. It opens the unsaved file location and if anything is in there you may be able to click on it, open it up, and recover that file.
  13. Eyedropper. The easiest way to match text color with some other object is to highlight the text that you want to change, click on the color option, go down to eyedropper, and then select the color that you want from any place on the screen. It automatically changes it to that color.
  14. Gridlines and Guides. For a professional-looking PowerPointpresentation, it’s important to get the alignment correct on objects that you have on your page. A couple of tools that help you do that are the Gridlines and Guides. You can find them under the View tab. If you turn on Guides it brings up horizontal and vertical lines in the center of the screen. When you hover over that you can actually move these lines where you want to position alignment and then you can take your object and you can move it into that position and it’ll snap right there. You can also turn on Gridlines and see the background grid lines to help align other things around the page or move your guide as you need to for those different objects. If you hit the arrow key in the corner here it gives you some options. You can choose to Snapp to the Grid and you can also adjust the spacing for the particular grid settings, If you click this Set as Default, then it will be a store that settings for the other pages and other presentations. And finally, you can turn on the Ruler which shows the number of inches vertically and horizontally across your page if you need to do things by measurement.
  15. Smart Lookup. Smart Lookup is a feature that’s available in all theOffice applications. All you have to do is take a group of text, highlight a particular word or phrase, and then click on the Review, Smart Lookup. It goes to the web, looks up the topic, and gives you some information.
  16. Slide Show Loop. You may want to do a PowerPoint presentation as an introduction slideshow where it continuously loops through your slides without any intervention. Click on the Slideshow Setup Slideshow, and check this box to Loop Continuously. Make sure that the Timings If Present is also checked and it’s not on manual. Click OK. Now go to your transitions tab, turn off the checkmark for On Mouse Click, and make sure that it’s selected on the timer. I’m going to put in one second and then on your second slide do the same thing. I’m going to do it for two seconds. Now go into your presentation and it continuously loops through your presentation.
  17. Quick Alignment. If you have a number of objects on your page and you want to align them there’s a quick method to do that. Just select all of the objects that you have, go to Format, choose Align, and if you want to align them to the left or if you want them centered or to the right. we can also distribute them vertically so the spacing is even between each of them. You can also distribute horizontally. That is the fastest method.
  18. Remove Background. MS-PowerPoint 2016 has great features for editing photos. For example, we want to remove the background of a picture just click on the photo, choose Format,click on Remove Background, and it highlights all of the areas that you want to remove. It gives you a sample of what it looks like over in the left area here and as you can see the beak is something that going to be removed. So we can fix that by clicking this Mark Areas to Keep, and then highlight that, and when we’re done making our changes click Keep Changes and now you have the background removed.
  19. Embed Fonts. If you insert a variety of different fonts into your powerpoint presentation and then take it somewhere and present using somebody else’s computer you may want to embed fonts to make sure you don’t have any problems with the font types or the spacing. then we have to do is select File, Options. Click on the Save option and check this box to embed fonts in the file and hit OK. This guarantees that you won’t have problems trying to present your fonts running it from another machine.
  20. Tell Me What You Want to Do. In 2016 for all the Office apps, there’s a Tell Me What You Want to Do search box which is very handy if you’re trying to find something. So if I type in SmartArt it gives me the choice to insert SmartArt which is one of the selections from the menu. It also gives me help on SmartArt and I can do a Smart Lookup on SmartArtwhich brings up web-based information so this is a very handy tool to use if you’re ever in need to find out information on any particular function in PowerPoint. then that concludes the Top 20 PowerPoint 2016Tips and Tricks.